Media Queensland · For club committees
Club Photo Day Checklist
Everything your committee needs to run photo day, from the first decision to handing the prints out. Tick as you go. Your progress saves in this browser.
Everything your committee needs to run photo day, from the first decision to handing the prints out. Tick as you go. Your progress saves in this browser.
Families Order, where families order and pay and the club pays nothing. Club Covers Team Photos, where the club bulk orders a team photo for every registered player and individual portraits are still taken. Or Team Photos Only, a club bulk order with no individual portraits taken at all. Compare the three structures
We regularly book out through July and August, so the earlier your date is locked, the more of the calendar you get to choose from. Request your photo day
Every Media Queensland photographer holds a current Queensland Blue Card and has completed an integrity in sport program, and we carry full public liability insurance. Read our child safe code of conduct
Weekday afternoon or Saturday game day both work, and indoor or undercover is best. Send us the room dimensions. We bring everything, including our own power. If there is no room for a traditional team setup, we have an option that needs less floor. Compare the two photo setups
We agree a fixed figure with you before photo day, scaled to your player numbers, and pay it after the day. A number you know in advance, not a percentage of sales you find out about later. How sponsorship works
Your club logo and any sponsor logos. They appear on individual products and on a fully branded team photo built from one of three templates.
Bulk delivery to the club with postage covered by us, direct to family homes, or a 14 day club window where families choose either.
We look for alternatives before rescheduling, and a reschedule costs you nothing.
Date and time slot, this season's full kit, hair and boots sorted. Include the line that saves you the most questions: nothing is paid on photo day, ordering opens online about two to three weeks later. We give you the template.
One person per team or age group is what keeps the line moving.
We send ours as well.
Sibling photos are a separate product and we schedule them into the day, so we need the list with your player data two weeks out.
First and last name, team or age group, and a guardian email or phone. Export it straight out of your registration system, we do the sorting.
Through our secure delivery portal. This is the one deadline that moves everything else.
We schedule 15 minutes per team, slot the siblings in, and build the whole thing with you.
Every ordering question goes to wecare@mediaqueensland.com, so your committee never has to answer one.
Kit, boots, hair, and their time slot.
So setup can start the moment we arrive.
And give a copy to every team coordinator, not just the one on the clipboard.
We arrive 90 minutes before the first team's start time to set up, so we need access from then.
We set up and light test before the first team steps up, never during.
Not all at once. The run sheet only works if the club holds it.
Before each team steps up. Two minutes here saves a lot of squinting at the proofs later.
And the kids loose. Our photographers do the rest.
And send the club an absent report after the day.
No order envelopes, no cash, no pre-orders.
With the photographer, noted at the time rather than at ordering.
We send them within 48 hours of photo day. Confirm every child is named correctly and matched to the right row, then send them back approved within a week.
Two to three weeks after photo day, and it stays open for a full year. Families order prints and digital files at orders.mediaqueensland.com using the access key we provide.
Straight from the lab, no waiting on a club run.
Seven days for the early bird discount, fourteen days for free club delivery.
If you chose club delivery, orders come individually packaged per player and grouped by team, with the postage on us.
We run reminders too, and the shop stays open a year, so late orders are never a problem.
For the coach and the clubhouse wall.
If it went well, a Google review a month or two on helps us more than anything.
Our referral program pays a cash sponsorship from $250, on signing, not after their photo day. Referred clubs get 50% sponsorship in their first year. There is no cap on how many clubs you send our way.
Alex Polizzi · alex@mediaqueensland.com · 1300 368 663
Every Media Queensland photographer holds a current Queensland Blue Card and has completed an integrity in sport program. Full public liability insurance as standard. All parent ordering questions go to wecare@mediaqueensland.com, so your committee never has to answer one.
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